AGH DSI.Portal

The AGH University of Krakow is a massive organization with a high degree of operational complexity. Managing the work of thousands of lecturers, researchers, and administrative specialists requires scalable solutions that can integrate complex processes and ensure seamless data exchange.

Client:

AGH University of Krakow

Scope of work:

Platform Architecture & Integration

Software Development

AI Integration

An innovative solution for higher education digital transformation, offering a cohesive ecosystem aimed at revolutionising how academic institutions streamline their operations and manage their complex data landscape.

Created by university for universities.

Challenge

Universities face critical obstacles in digital transformation. Multiple disconnected data silos exist across administrative, academic, and research systems. Systems designed for corporations create steep learning curves. Enterprise solutions are expensive and inaccessible for public institutions. Each university builds isolated tools that cannot be shared across institutions.

At AGH, they recognised that existing solutions in the market were neither created by universities for universities, nor were they designed with the unique requirements of higher education in mind.

Solution

We developed DSI.Portal—a comprehensive digital transformation platform that solves these problems through:

Unified Data Hub: A REST API-based platform connecting all existing systems without requiring replacement or modification of current architecture. Organizations get one coherent and reliable data hub.

AI-Powered Search: Uses LLM (ChatGPT-like interface) to help users find information across scattered systems, transforming buried knowledge into accessible resources.

Developer-Friendly Ecosystem: Created an easy-to-implement environment where organisation employees can extend the system themselves, using widely-known technologies (PHP, Python, PostgreSQL, MongoDB).

Beautiful UX: Built upon the most recent frontend technologies, leveraging beautiful design concepts to ensure adoption and ease of use.

Academic-First Design: A tool created by university for universities, with higher education needs as the core design principle.

Our Scope of Work

We designed a modular, scalable architecture based on REST API for seamless integration. We developed two functional MVP modules - LAURA for achievement documentation and management, and CoCo as an AI-powered catalogue of organizational resources and competences. We built modern, responsive UI with beautiful design focusing on user adoption, created connectors for existing university systems, and integrated LLM for intelligent search and business collaboration features. Finally, we created documentation and ready-to-use components for future extensions.

Result

In 2023, we launched the MVP of DSI.Portal for AGH University, delivering a cohesive system that integrates multiple data sources and digitizes paper-based academic processes. We created a public catalog of university resources and introduced an AI-powered chat interface that significantly enhances technology transfer and business collaboration without requiring NDAs.

Built on accessible technologies like PHP, Python, and PostgreSQL, the platform features a modular, REST API-based architecture. This ensures affordability and empowers in-house teams to independently develop new tools.

DSI.Portal actively fosters innovation by supporting machine learning, big data, and selective cross-university data exchange. Ultimately, it is evolving into a comprehensive digital ecosystem for higher education, where institutions can utilize AGH's core tools, integrate custom modules, and harness shared academic data.

Summary

In an era of relentless technological advancement, DSI.Portal emerges as an indispensable tool for higher education digitalisation, offering a versatile platform that adapts to each entity's specific needs. By balancing innovation with practicality and offering a modular approach to digital integration, DSI.Portal is paving the way towards a more interconnected, efficient, and innovative future for higher education institutions.

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